FREE PLANNING TOOL

Event Timeline
Builder

Enter your event type, date, and headcount — get a personalised week-by-week planning checklist from 12 weeks out to event day. Printable and shareable.

12-week countdown · 4 event types · Printable PDF · Free forever

Build Your Timeline

1 Event Type
2 Event Date

3 Headcount
pax
🚀

Skip the checklist — let our team plan your event from start to finish.

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Fill in your event details and click Generate My Timeline to get your personalised planning checklist.

How the Timeline Builder Works

01

Pick Your Event Type

D&D, team building, family day, or conference — each has completely different planning requirements. The checklist adapts to your event.

02

Enter Your Date

We count back exactly 12 weeks from your event date, assigning tasks to the right weeks based on industry planning standards.

03

Headcount Matters

Large events (200+ pax) need longer lead times for venues, catering, and permits. Your checklist adjusts urgency flags based on scale.

04

Print & Share

Your personalised checklist is fully printable. Share it with your team, print it for your planning folder, or save as PDF.

Event Planning Timeline FAQs

How far in advance should I plan a corporate event in Singapore?
For events with 100+ pax, start planning 12 weeks (3 months) out. Venues, AV vendors, and F&B caterers in Singapore often book up 2–3 months ahead, especially during Q4 D&D season (Oct–Dec). For 50 pax or fewer, 6–8 weeks is usually sufficient.
What should I book first for a Singapore D&D?
Venue. Singapore hotel ballrooms and event spaces fill up fast, especially Fridays and Saturdays from October through December. Lock in your venue date before anything else — entertainment, F&B, and theming can all follow once the date is confirmed.
How many weeks does it take to plan a team building event?
Most Singapore corporate team building events can be planned in 4–6 weeks for groups under 100 pax. For larger groups (200+), outdoor activities, or activities requiring permits (water sports, drones, etc.), allow 8–12 weeks for logistics, safety briefings, and vendor coordination.
What's on a family day event planning checklist?
Key items: venue booking and NEA/NParks permits (outdoor), carnival booth vendors, F&B caterers, entertainment (bouncy castles, game stalls, live acts), first aid provider, photographer, and children's activity coordinators. Always plan a rain contingency for outdoor events in Singapore.
Can Get Out! Events manage the entire planning process?
Yes — our event producers handle everything from venue sourcing and vendor coordination to on-day management. We've delivered 1,000+ events since 2012. Request a free proposal below and we'll get back to you within 24 hours.
1,000+ Events Delivered Since 2012

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planning for you

Our Singapore event producers will take care of every item on this list — venues, vendors, logistics, and on-day management. Get a custom proposal at no cost.

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